The property room unit will receive notification of property turned in via the Evidence Manager throughout each working day.
Property room unit personnel will immediately review incoming property notifications to determine where items have been placed into property by submitting officers.
Property turned in to the [redacted] storage area will be verified against Evidence Manager listing by personal inspection by the property clerk, and if in agreement, the clerk will certify the check-in of the property as received by the unit. Property retrieved from the property room unit locker will be similarly processed and brought to the property room unit and stored. Storage locations will be indicated by submitting officers in the Evidence Manager program.
Property submitted directly to the property room unit will be immediately inventoried in the submitting officer s presence, and the receiving clerk will check in the property with the bar code scanner. Any property received without an Evidence Manager submission will be returned by the receiving clerk to the locker it was recovered from until an Evidence Manager submission is received by the property room.
If an intake examination does not agree with the Evidence Manager listing, the property clerk will not acknowledge receipt, but will contact the submitting officer in an effort to correct the discrepancy.
Property clerks will store all items requiring added security, including (but not limited to): money, precious metals, jewelry and gemstones in a fireproof safe [redacted].
[Redacted]. Narcotics and dangerous drugs will be stored in the narcotics vault, [redacted]. Items other than those specified above will be assigned a location in Evidence Manager as determined by the property clerks.
For all items requiring added security, property room unit personnel will establish a "double entry" type bookkeeping system in which will be recorded all activity regarding monies submitted to the property room unit. The bookkeeping system is to provide a means for constant and continuing accounting of all monies "on-hand", monies temporarily transferred, as evidence, to court or the prosecuting attorney's office.
Any cash monies released from the property room must have permission from the property and evidence unit commander or their designee. Verification that there are no seizures or holds in place must be completed by the commander or designee prior to releasing the currency. A supplemental report must be written by the end of tour by the releasing commander or designee.
Scanning of Paper Evidence
When documents, notes, admissions, receipts or other forms of paper are collected during an investigation these items are considered evidence and shall be placed into the property room.
- Upon receiving paper evidence, property room staff will scan these documents and save them in the Evidence Manager.
- Once scanned and saved into the system, investigators will be able to view the scanned copy without first having to check the evidence out of the property room.
- Evidence that is contaminated or in need of forensic analysis will not be scanned without the express permission of the assigned investigator.
Final Property Dispositions:
Property room unit personnel will make final disposition of property upon receipt of written disposition notice via the Evidence Manager.
The property room will notify the technology unit of any property/evidence of a data processing nature which is to be converted to department use. This includes, but is not limited to, personal computers, monitors, printers, modems and software.
When final disposition has been authorized for all items listed in Evidence Manager, the property room will follow the disposition instructions set forth in policy as indicated by the investigator.
It shall be at the discretion of the property room unit head to place on auction, donate to charity, or destroy any properties whose final disposition is return to owner but remain unclaimed more than 60 days after notification of right of redemption.
Revised June 7, 2016