Lodging expense will be reimbursed for either the actual amount paid, or for the average single (one person) room rate as shown in the Runzheimer Meal-Lodging Cost Index for the City stayed in plus 10%, whichever is less. A two-person room rate will be reduced to a single person room rate if one of the persons staying in the room is a non-city employee.
If an employee is attending a conference, reimbursement will be made for the single (one person) room rate, at the conference facility. A conference facility is either directly at the site of the conference or listed in the brochure as a conference hotel.
Lodging expense incurred en route to a final destination will not be reimbursed. Any exceptions are to be approved by the Department Director.