Administrative Assistant

 

Code: 674 BU: 09 (Salary Info) Grade: 016 Effective Date: 5/15/1995

Description of Work
General Duty Statement

Performs supervisory and highly skilled administrative work providing staff assistance to management in reviewing, analyzing and coordinating department operations; directs special projects as assigned; and performs other related duties as required.

Supervision Received

Works under general supervision of a department or office director or division manager.

Supervision Exercised

May exercise technical supervision over lower-level support, technical, or professional staff.

Typical Duties Performed

The listed examples may not include all the duties performed by all positions in this class.

• Performs research, planning, problem solving and program evaluation; prepares reports and recommendations.
• Reviews operating procedures; develops, recommends and implements new or modified methods and procedures.
• Provides general or technical information regarding departmental functions and policy to the public and state and local agencies; supplies information requested by the City Council, Mayor's Office and other City departments.
• Assists in developing long range plans for departmental programs and projects.
• Schedules and conducts departmental staff meetings.
• Directs special administrative or operating projects as assigned by the department director.
• Discusses plans, programs, objectives and procedures with division managers, and makes recommendations to the department director.

Competencies

• Considerable knowledge of management theories and principles.
• Considerable knowledge of department functions, practices and procedures.
• Considerable ability to plan and organize work.
• Considerable ability to analyze and solve problems.
• Considerable ability to plan and implement special projects.
• Considerable ability to prepare and present comprehensive reports.
• Considerable ability to deal tactfully and efficiently with all levels of management and the general public.
• Considerable ability to communicate effectively, both orally and in writing.

Requirements

A bachelor's degree and six years of experience in administrative work, at least two years of which must have been in a responsible administrative capacity.