Accounting Clerk I

 

Code: 577 BU: 01 (Salary Info) Grade: 019 Effective Date: 7/13/1999

Description of Work
General Duty Statement

Performs entry to intermediate-level bookkeeping work in accordance with City policies involving: maintaining accounts payable/receivable ledgers and other financial records; auditing invoices; preparing pay vouchers, billings, and related receipt and expenditure reports; and performs other related duties as required.

Supervision Received

Works under the technical supervision of a unit supervisor.

Supervision Exercised

May guide or orient lower-level support, technical, or professional staff.

Typical Duties Performed

The listed examples may not include all the duties performed by all positions in this class.

• Posts data to various accounts; audits ledgers and related records for accuracy; runs a trial balance; reconciles ledgers.
• Prepares and codes accounts payable/receivable information and enters information into the computer system; checks computer output for accuracy and makes necessary adjustments.
• Uses basic financial features of software packages, especially spreadsheet and word processing, and performs basic operations with mainframe financial programs.
• Prepares pay vouchers and billings; types and/or word processes reports, letters, memos, pay vouchers, purchase orders, and other accounting forms.
• Reconciles cash receipts and verifies that amounts are correct; prepares receipts for cash received; prepares bank deposits.
• Answers telephone and takes messages; responds to routine questions both by telephone and in-person relating to accounts and their status.
• Orders supplies; verifies that items ordered have been received.
• Compiles figures for financial reports and budgets.
• Maintains accounting files including filing pay vouchers, purchase orders, and computer reports.
• Maintains petty cash fund.
• Assists in maintaining records of spending and financing for capital projects.
• Processes payroll forms; maintains time sheets and employee benefit records, reviews payrolls and distributes checks.

Competencies

• Working knowledge of office practices and procedures.
• Working knowledge of payment processing.
• Some knowledge of bookkeeping practices and procedures.
• Some knowledge of spreadsheet and word processing software.
• Working skill in operating office equipment including computer terminals, microcomputers, and printers.
• Working ability to make arithmetic computations by hand, adding machines, calculator, and/or software packages.
• Working ability to follow oral and written instructions.
• Working ability to perform work that requires close attention to detail.
• Working ability to prioritize work and to meet deadlines.
• Working ability to interact effectively with other employees, vendors, contractors and/or the general public.
• Some ability to perform basic operations with word processing and spreadsheet software.
• Some ability to apply spreadsheet and word processing packages to perform daily work.
• Some ability to learn operations on mainframe computer programs related to financial operations.

Requirements

High school diploma or General Education Development certificate (GED) with two courses in basic bookkeeping.