Administrative/ Legislative Assistant - PED

 

Code: 121B BU: 06 (Salary Info) Grade: 017 Effective Date: 8/24/2006

Description of Work
General Duty Statement

Performs highly-skilled professional and administrative work for the department director and leadership team members, coordinating, communicating, and building relationships relative to planning, housing, and economic development. Works with City lobbyists to articulate the department's legislative needs, coordinates testimony or testifies before legislative bodies, and may act as the department's legislative liaison. Assists in ensuring that reports, data, and recommendations are provided as required. Provides general or technical information regarding departmental functions and policy to the public, state and local agencies, City Council, Mayor's Office, or other City departments. Performs other duties as required.

Supervision Received

Works under the technical supervision of a unit supervisor.

Supervision Exercised

May guide or orient lower-level support, technical, or professional staff.

Competencies

• Demonstrates an understanding of the assigned department's priorities, goals, and objectives. Demonstrates an understanding of the department and City mission, vision, organizational structure, policies, procedures, programs, practices, and services, including familiarity with cost and quantitative analysis techniques and research principles. Demonstrates an ability to apply these techniques and principles to resolve problems associated with the work.
• Demonstrates an understanding of the state, federal, and local legislative processes and an ability to apply this understanding to perform the work required of the position.
• Demonstrates an understanding of software applications applicable to the work being performed. Demonstrates an ability to use software applications, office equipment, and related tools in carrying out routine or complex work assignments.
• Demonstrates an ability to gather, analyze, and interpret complex information, follow complex instructions, and effectively resolve a full range of challenges associated with the work. Demonstrates an ability to assist in work flow analysis and identify and use appropriate materials, methods, and resources necessary to complete the assignments associated with the work of an assigned department.
• Demonstrates effective teamwork by being self-motivated, accepting of assignments, and by completing assignments within agreed upon deadlines. Demonstrates an ability to advise and guide others towards completion of tasks. Demonstrates an understanding of specific roles, responsibilities and expectations of employees within the organization and uses that understanding to establish effective relationships with coworkers, elected officials, and outside agency personnel.
• Demonstrates an ability to be an effective team member and leader of intra- and interdepartmental groups, supporting department programs and projects, respecting diversity, and maintaining a positive and supportive work environment for others.
• Demonstrates an ability to effectively listen, speak, write, and interact within a work group. Demonstrates an ability to effectively manage conflict within a team environment.
• Demonstrates an ability to simultaneously plan and manage multiple projects of either a routine or complex nature. Demonstrates an ability to assist in locating and procuring the resources necessary to complete programs and projects.
• Demonstrates an ability to work independently and make independent judgments to provide answers, and/or solutions to inquiries from other departments, outside agencies, legislators, and the public when legislative or other work pressures prevent normal coordination and research.
• Demonstrates an ability to define and measure results, appropriately prioritize work, and set deadlines for the work. Demonstrates an ability to help establish and meet deadlines set by others. Demonstrates an ability to withstand interruptions and to perform work quickly and accurately under pressure with minimal supervision.
• Demonstrates a verbal and written ability to appropriately and promptly respond to internal and external customers including managers and staff, business owners and representatives, agency officials, and the general public. Demonstrates an ability to select and use the most appropriate method of communication with the public or coworkers. Demonstrates an ability to produce effective and readable technical reports, documents, and correspondence.
• Demonstrates an understanding of the department's mission and vision and the associated customer service standards for the work performed. Demonstrates an ability to handle routine customer service requests by identifying the customer needs and finding solutions to address those needs.

Requirements

A Bachelor's Degree in Public Administration, Urban Planning, Business Administration, Communications, or a related field and four years of responsible, public administration experience, which ideally includes two years of increasingly responsible experience in advocacy, legislative, and\or lobbying processes.