Accounting Clerk II

 

Code: 004 BU: 01 (Salary Info) Grade: 024 Effective Date: 11/16/1999

Description of Work
General Duty Statement

Performs skilled bookkeeping work in accordance with City or School District policies and procedures in maintaining financial records, posting data to various accounts, auditing invoices and records; preparing related forms and reports; and performs related duties as required.

Supervision Received

Works under the technical supervision of a unit supervisor.

Supervision Exercised

May guide or orient lower-level support, technical, or professional staff.

Typical Duties Performed

The listed examples may not include all the duties performed by all positions in this class.

• Audits invoices, pay instruments, work orders and travel or mileage forms to ensure accuracy and propriety with respect to coding, classification and/or dollar limitations; word processes/types payment documentation.
• Monitors expenditures, computes on-going balances for various budgets or projects, and keeps appropriate managers informed of the balances.
• Compiles, balances, reviews, and prepares figures for accounts receivable, accounts payable, and cash statements.
• Uses financial features of spreadsheet and word processing packages and performs operations in mainframe financial programs.
• Prepares and codes accounts payable/receivable information and enters information into the computer system; checks computer output for accuracy and makes necessary adjustments.
• Maintains correct balances for individual budgets; prepares routine budget reports; reports status of budget to unit manager.
• Determines invoice and work order charges and prepares billings specifying labor, parts, and other costs; verifies charges.
• Maintains inventory, equipment and/or maintenance records which include calculation of the value of used equipment and material or maintenance of a depreciation schedule; audits records periodically.
• Prepares journal entries and worksheets requiring accounting extensions.
• Maintains accounting files including filing pay vouchers, purchase orders, and computer reports.
• Assists in maintaining records of spending and financing for capital projects.
• Assists in compiling information for the annual budget or for audits.
• Maintains petty cash fund.
• Counts cash received, verifies that amounts are correct, prepares receipts for cash received, and deposits cash.
• Computes gasoline tax refunds or taxes for receipts from various city sponsored activities; prepares related reports and journal entries.
• Processes payroll forms; maintains employee records of hours worked, overtime, leave balances and deductions; reviews payrolls for accuracy and makes necessary corrections.

Competencies

• Considerable knowledge of bookkeeping practices and procedures.
• Considerable knowledge of payment processing.
• Working knowledge of mainframe computer programs related to finance.
• Working knowledge of database, spreadsheet, and word processing software packages.
• Working knowledge of office practices and procedures.
• Some knowledge of basic governmental accounting and financial reporting.
• Working skill in operating office equipment including computer terminals, microcomputers, and printers.
• Considerable ability to perform work that requires close attention to detail.
• Working ability to perform operations utilizing word processing, spreadsheet, and database software.
• Working ability to make arithmetic computations by hand, adding machine, calculator and/or software packages.
• Working ability to apply financial features of software packages to perform daily work.
• Working ability to set priorities and to meet deadlines.
• Working ability to follow oral and written instructions.
• Working ability to interact effectively with other employees, vendors, contractors and/or the general public.

Requirements

High school diploma or General Education Development certificate (GED) with two courses in basic bookkeeping, 4 credits of post-secondary accounting courses, and two years of experience as an Accounting Clerk I or equivalent.