Documents for Your Insurance Agent
- For bids and quotes: The successful vendor will receive an award notification letter containing the required coverage requirements. Give this to your insurance agent and tell the agent that the certificate must match the requirements or it will be returned for correction.
- For RFPs: Give your insurance agent the insurance requirements section of the RFP.
Make sure that the City of Saint Paul is named as an Additional Insured (as appropriate) on the insurance certificate.
Bid or RFP Number
Ask your insurance agent to mark the Bid or RFP number on the insurance certificate or clearly state the name of the project on it. The Procurement office receives dozens of insurance documents each day, so it is important for procurement staff to be able to correctly match the insurance certificate to the appropriate project.
Evidence of automobile coverage is generally required when an individual must drive a vehicle (whether a personal, corporate vehicle, or rental car) to perform the services required by the contract.
Worker's compensation is required by Minnesota Statute for companies with ten or more employees. The City of Saint Paul does not have the authority to exempt a contractor from providing this coverage.