Department Director Expense Accounts may be established in a Director's budget activity using object code 0528 (expenditure from contingent fund). Payment for public purpose expenses may be made from this account, according to the following allowances, on a pay voucher, signed by the department director (a designee is not acceptable) and accompanied by a receipt or invoice and a statement of City benefit has been submitted. Expenses of a personal nature are unacceptable.
In a City Attorney's opinion, public purpose has been generally construed to mean "...such an activity as will serve as a benefit to the community as a body and, at the same time, is directly related to the functions of government."
The directors of Community Services, Technology and Management Services, Fire, Planning and Economic Development, Police, and Public Works; along with the Executive Assistant to the Mayor, the Budget Director, the City Attorney, the City Clerk, the Personnel Director, the Director of Human Rights, Deputy Mayor, Council Research Director, Water Utility General Manager and the Managing Director of the Civic Center will be eligible.
$2,000 maximum will be allowed per director per year.
The following allowable items have been reviewed by the City Attorney's Office and have been determined to be expenses of public purpose by the Mayor and City Council: